One platform.Your entire real estate business.

CRM, listings, marketing, networking, and websites — with every listing live on Trovamundi.

14-day free trial · $29/mo per owned team · Cancel anytime

Unlimited listings. Never charged per listing — only teams and seats.

  • Listings

    Unlimited

  • Owned teams

    $29 each

  • Invited teams

    Free to join

All-in-one

Stop stacking tools.Run it in Koltnex.

CRM, listings, marketing, websites, networking, tasks, contracts, analytics, and more — one real-estate OS instead of a fragile multi-app stack.

Spreadsheets
E-sign
Analytics
Forms
Bio links
Koltnex
CRM
Site builders
Chat threads
Task boards
Email blasts

Ecosystem

Manage once.Publish automatically. Measure everything.

Inventory in Koltnex. Discovery on Trovamundi. Proof in Analytics.

Koltnex Analytics dashboard — sessions, page views, and traffic overview

01 · Operate

Koltnex Realty

Leads, listings, tasks, marketing, teams — one workspace.

02 · Discover

Trovamundi

Active listings appear for buyers worldwide, automatically.

03 · Measure

Analytics

Views, channels, WhatsApp, forms, LinkHub — back into CRM.

LinkHub

One link.Everywhere.

Turn your bio into a landing page that sends clients to listings, WhatsApp, and socials — less friction for them, more exposure for you.

  • More exposure

    One shareable page in every bio — Instagram, WhatsApp, and beyond.

  • Unlimited links

    Listings, calendars, forms, and socials — no cap on what you surface.

  • On-brand

    Templates, colors, and avatars so the page matches your brokerage.

  • Built-in analytics

    Page views and link taps — without a separate link-in-bio tool.

Product

Everything you need.Nothing you don't.

Modules for the work — plus roles, publishing, and analytics you only notice when they're missing. Tap a card to jump to the details.

Listings

Table, Grid, Kanban, or Map — one inventory, every view agents actually use.

NameCodeStatusPriceLocationAgentTitle

Leads

Your pipeline. Custom stages your team invents.

Your pipeline

Fully custom
  1. 1New
  2. 2Contacted
  3. 3Showing
  4. 4Offer
  5. 5Custom

New stage

Form capture

Maria Costa · Ocean View Apt

Auto-captured from form → New

+ Custom stage for your process

Tasks

Categories, subtasks, templates, assignees, due dates, and priorities — next to every deal.

Group by

To Do

2

In Progress

2

Paused

1

Completed

2

Cancelled

1

Marketing

Publish across LinkHub, social, and email — one campaign, many channels.

Networking

Connect teams, share inventory, and set commission on every co-list.

Publish once, live everywhere

Trovamundi, your custom SEO & AI-ready site, LinkHub, and partners — one inventory.

Analytics

Full funnel on every plan — never a paid tier.

Custom roles

Any role per team. Access updates instantly.

Notifications

Leads, deadlines, and contracts on one timeline.

Listings

One inventory. Every view.

Table, grid, Kanban, or map — activate once and go live on Trovamundi.

Agents should not rebuild the same property for every surface. Koltnex keeps one listing record as the source of truth — media, fees, amenities, and status — then lets you work it as a table, gallery, Kanban board, or map. Duplicate what already sold, activate once, and the same inventory feeds Trovamundi and your channels.

How it works

  1. 1Create or duplicate a listing
  2. 2Add media, amenities, and fees
  3. 3Assign the agent responsible
  4. 4Activate — live on Trovamundi
  5. 5Track what performs

What you get

  • Duplicate & keep selling

    Clone a record without retyping specs or rebuilding media.

  • Flip views anytime

    Map, Kanban, table, or gallery on the same inventory.

  • Activate once

    Publish to Trovamundi and your channels from one control.

  • Saved views

    Filters and columns your team reuses every morning.

Listings

Table, Grid, Kanban, or Map — one inventory, every view agents actually use.

Leads

Your pipeline. Your stages.

Capture complete leads, assign owners, and see possible income as deals move.

Generic CRMs force a funnel you did not invent. In Koltnex you define the stages your brokerage actually uses, land website forms as complete records, and keep possible income visible while deals move. Assign owners, open WhatsApp from the card, and know which channel filled the pipeline.

How it works

  1. 1Capture from forms or your site
  2. 2Land complete in CRM
  3. 3Assign an owner
  4. 4Move through your stages
  5. 5Close with income in view

What you get

  • Custom stages

    Build the board your team invents — not a fixed funnel.

  • Possible income

    Deal value stays visible while the pipeline moves.

  • Form auto-ingest

    Website forms create complete CRM records.

  • Source tracking

    Know which channel filled each opportunity.

Leads

Your pipeline. Custom stages your team invents.

Tasks

Close the loop. Next to every deal.

Kanban, calendar, subtasks, and templates — tied to people and listings.

Listings open the deal; tasks close it. Keep follow-ups beside the property and the people responsible — with Kanban or calendar, subtasks, priorities, and templates for showings and closes. Bulk-update status when the week piles up, without leaving the workspace.

How it works

  1. 1Create a task from a deal or listing
  2. 2Assign people or a property
  3. 3Break work into subtasks
  4. 4Drag status or reschedule on the calendar
  5. 5Mark done and keep the trail

What you get

  • Kanban & calendar

    Work the board or the week without switching tools.

  • Tied to listings

    Follow-ups sit next to the property that needs them.

  • Templates

    Repeatable checklists for showings and closes.

  • Bulk updates

    Change priority or stage across a selection.

Tasks

Categories, subtasks, templates, assignees, due dates, and priorities — next to every deal.

Marketing

One hub. Many channels.

LinkHub, campaigns, and brand domains — marketing that stays inside the OS.

Marketing should not live in a separate tab farm. Publish a branded LinkHub, share a URL or QR, run email to CRM segments, and read which links earn taps — all from the same system that holds your leads and listings. Custom domains keep outbound mail on your brand.

How it works

  1. 1Publish a LinkHub page
  2. 2Add listings, calendars, and socials
  3. 3Share the URL or QR
  4. 4Run campaigns to CRM segments
  5. 5Read click and page analytics

What you get

  • LinkHub

    A branded page that replaces a generic link dump.

  • Segments → campaigns

    Email the right contacts without a second CRM.

  • Custom domains

    Send from your brand, not a shared mailbox.

  • Hub analytics

    See which links and socials get the taps.

Marketing

Publish across LinkHub, social, and email — one campaign, many channels.

Networking

Share inventory. Keep control.

Co-list across teams with commission and permissions — sites stay in sync.

No team sells everything alone. Share a listing with a partner, lock commission when you share, and set what they can show — price display, branding, contact overlay. Shared inventory appears on their site and Trovamundi beside inventory they own, without spreadsheet handshakes.

How it works

  1. 1Choose a listing to co-list
  2. 2Invite a partner team or agent
  3. 3Agree commission % up front
  4. 4Set partner permissions
  5. 5It appears on their site + Trovamundi

What you get

  • Share listings

    Invite partners without emailing spreadsheets.

  • Commission locked in

    Agree the split when you share — not after the close.

  • Partner permissions

    Control price display, branding, and contact overlay.

  • Own vs shared

    See inventory you own and inventory shared with you.

Networking

Connect teams, share inventory, and set commission on every co-list.

Websites

Publish once. Live everywhere.

Koltnex inventory powers Trovamundi and your custom site — no second database.

Stop rebuilding listings for every portal. Manage the record in Koltnex, activate once, and the same inventory powers Trovamundi, your SEO-ready custom site, and connected partners. Agent and team profiles stay wired to the same data — including listings shared with you.

How it works

  1. 1Manage the listing in Koltnex
  2. 2Activate for public surfaces
  3. 3Auto-appear on Trovamundi
  4. 4Show on your custom site
  5. 5Sync to connected platforms

What you get

  • Auto-publish

    Activate once; Trovamundi goes live with the listing.

  • SEO-ready site

    Own and shared inventory on your branded site.

  • One inventory

    Stop rebuilding listings for every portal.

  • Public profiles

    Agent and team pages stay wired to the same data.

Publish once, live everywhere

Trovamundi, your custom SEO & AI-ready site, LinkHub, and partners — one inventory.

Analytics

Prove the funnel. On every plan.

Traffic, channels, contact methods, and LinkHub — never a paid add-on.

Analytics should prove the subscription pays for itself — not sit behind another invoice. Track views, visitors, channels, UTMs, WhatsApp and form taps, and LinkHub clicks for the range you pick. Dashboards stay team-scoped when you switch workspaces, with an event grid when you need the detail.

How it works

  1. 1Pick a date range
  2. 2Read KPIs and trends
  3. 3Inspect channels and top pages
  4. 4Check contact methods that convert
  5. 5Drill into events when needed

What you get

  • Period KPIs

    Views, visitors, and sessions for the range you pick.

  • Contact methods

    WhatsApp, forms, calls — the clicks that matter.

  • Traffic channels

    See where buyers arrive — including UTMs.

  • Team-scoped

    Dashboards refresh when you switch workspaces.

Analytics

Full funnel on every plan — never a paid tier.

Teams

One login. Many workspaces.

Own or join teams, invent roles, and keep hard data boundaries per brokerage.

Brokerages are not one flat org chart. Own teams you bill for, join teams you are invited to, and invent roles with page, action, field, and record scope. Access updates instantly; unauthorized areas stay hidden. Hard data boundaries keep each workspace isolated under a single login.

How it works

  1. 1Create a team you own
  2. 2Invite members
  3. 3Create or assign custom roles
  4. 4Set brand and SEO per workspace
  5. 5Switch teams anytime from one account

What you get

  • Own or join

    Own a team or join invited ones from one account.

  • Custom roles

    Pages, actions, fields, and record scope — your rules.

  • Hard boundaries

    Data stays isolated per team workspace.

  • Seat billing

    Pay for teams you own; join others without a seat charge.

Custom roles

Any role per team. Access updates instantly.

Automations

Less busywork. More closings.

Forms create leads, notifications keep teams aligned, contracts stay in-app.

Routine work should not wait on copy-paste. Website forms land as complete leads, assignees get notified when deals move, and contract templates plus secure e-sign keep standard closes inside Koltnex — so the team spends time selling, not chasing tabs.

How it works

  1. 1Lead submits a form
  2. 2Record appears complete in CRM
  3. 3Assignee gets notified
  4. 4Follow-up tasks are ready
  5. 5Send a contract when the deal is set

What you get

  • Form → CRM

    Website submissions land as complete lead records.

  • Notifications

    In-app alerts when leads, tasks, or contracts move.

  • Contract templates

    Standard deals stay inside Koltnex.

  • Secure e-sign

    Link + OTP for routine closes — no DocuSign hop.

Notifications

Leads, deadlines, and contracts on one timeline.

Layouts

One inventory.Seven ways to work.

Switch layouts without re-entering data — table, board, map, and gallery on the same listings.

Spreadsheet power, without living in a spreadsheet.

Interface

Familiar surfaces.One product system.

Listings, leads, and pipelines from the desk your team already knows — not a slideshow.

Workspace

Today's desk

Live

Follow up · Cascais villa

Lead

Publish gallery set

Listing

Share with partner

Network

One system. Every desk.

Same tokens and rhythm across table, board, map, and gallery.

Power tools

Same desk.Every module.

Search, filters, saved views, and bulk actions follow you — listings to leads to tasks.

Listings
Leads
Tasks
Contacts

01 · Find

Find

Locate the record mid-call

Search

Type once. Every searchable field responds mid-call.

Filters

Stack status, price, city, agent, and date — then save.

Sort

Price, date, priority, or name — multi-sort when needed.

02 · Shape

Shape

Tune the desk to the job

Custom saved views

Filters, sort, and columns — saved as your named desk.

Columns

In Table view, keep the fields that close — hide the rest.

Quick View

Peek a record, open the form, or compare in a new tab.

03 · Act

Act

Move work without leaving

Multi-select & bulk

Floating action bar for status, assign, or delete.

Download CSV

Export the current slice with search, filters, and sort.

Refresh

One tap for the latest when the board is moving.

Pricing

Simple pricing.One team. Full platform.

$29/month per owned team · Unlimited listings · 14-day trial · Extra seats $12

14-day free trial

Pro

$29/month per team

Listings, CRM, tasks, marketing, networking, websites, and analytics — one Pro plan.

  • Unlimited listings and communities
  • Full platform access — CRM, tasks, Marketing Hub, networking, websites
  • Trovamundi distribution included
  • Analytics on every plan — never an add-on
  • Fully customizable roles and permissions
  • Contracts, e-sign, and automations
  • 1 seat included · $12/month per extra seat
  • Join teams you're invited to for free

Team seats

First seat included. Extra seats are $12/month.

1

Monthly total

$29/mo
  • Pro team$29

14-day trial · Full access · Cancel anytime

FAQs

Frequently askedquestions

Clear objections before you start your trial — pricing, adoption, MLS, and what replaces what.

Most CRMs are generic. Koltnex is listings-first — with Trovamundi exposure, networking with other agents, and marketing built in, not bolted on.

Still have questions? Contact us or see pricing.

Koltnex Realty

Run every listing.From one place.

Full product for 14 days. Every module, free multi-team seats, and active listings on Trovamundi — from $29/mo for the team you own.